Published On: Fri, Nov 23rd, 2018

How to Plan a Perfect Corporate Event without Breaking the Bank

Event preparation or party planning can pull the alarm for even a very competent person. But if you are looking to plan an upcoming holiday party for the company, unwind. Here are some useful tips to make your process go quickly and efficiently. 

photo/ Credit Robert Owen-Wahl

Maintain proper feel and look

When it comes to planning a party for your company, the first thing you need to determine is how the event should feel or appear to be. Consider the following things:

  • Do you wish to hold a unique type of event?
  • Who will be attending the party?
  • Do you have a specific cause behind the celebration?
  • Is there anything specific that you wish to achieve?
  • Is there any particular goal that you want to meet?

Remember, your function needs to develop goodwill and turn others enthusiastic about the business. You ought to use the event as an opportunity to help your business grow and nourish the bonding with workers as well as the customers and clients. So, it would be wise to engage party planners in Oxfordshire to help you arrange the party professionally.

Plan the event

Once you understand the essential parameters, you can proceed with rest of the planning for the event. And here are the things you need to take care of.

  • Create a check-list– Create a check-list that guides organising and executing any particular event.
  • Set the budget–It’s actually the event’s fiscal blueprint. You must arrive at a certain spending budget that seems realistic. Don’t forget to include expenses like that of supplies, food, speakers, permits, security, and printing. Keep track of your expenditure and returns. Also, don’t forget that you might incur some additional expenses down the line. So plan things accordingly.
  • Schedule facilities– Location and website of any event is crucial for its success. Picking one location is more important than just searching for available rooms. Check for room capacity. Hire a caterer to provide healthy and hygienic food and beverages to the guests. Arrange for parking. If you are anticipating a lot of guests, ensure there’s ample parking.

Consider special factors

Now it comes to considering some special factors like,

  • Whether you are looking to arrange a specific event
  • Whether you need to use ramps or elevators
  • If you need a platform or rare equipment
  • The seating arrangement for the guests
  • Amount of eatables to be arranged
  • All food items to be served
  • Whether to arrange for dinner, lunch, or snacks
  • Variety of beverages to make available
  • Whether the drinks are to be served in a package or in some other form

Develop marketing and publicity strategies

Great publicity and effective marketing can actually turn your event into a success. There are several different methods that can be utilised for spreading the word for an upcoming event. However, you must determine if you wish to draw a specific audience and target your advertising accordingly. These are just a couple of things to keep in mind for making your corporate event successful.

Author: Oliver Samson

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