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Published On: Tue, Sep 29th, 2015

A Few Audio Visual Situations and How You Should Manage Those

Let’s say that you are hosting an event, and you don’t really know the venue. However, they have told you that they have an in-house AV (audio visual) company ready for you. You are under no obligation to use these, and you could look for your own audio visual companies if you wanted to.

But should you?

The reality is that there is no clear cut answer to this, and it all depends on specific situations. Let’s take a closer look.

Situation 1 – Broken Equipment Has to Be Replaced Immediately

If you use an in house AV company, you will generally find that it is much easier to replace broken equipment, because they will be right there. At the same time, many external companies have spares with them to deal with these eventualities. On the other hand, if they don’t, you will find that the in-house company won’t touch the broken equipment at all, meaning you will experience down time.

Situation 2 – Your Equipment Must Be State of the Art

In-house AV companies do not usually have the most up to date equipment, whereas external companies do. This is what keeps them competitive. In-house companies tend to hold on to equipment for around three years, even if technology up dates, as it does. This means that if you want the most modern equipment, you will have to go external.

photo Stefan Krause, Germany

photo Stefan Krause, Germany

Situation 3 – Your Personnel Must Be Certified and Experienced in Setting up Equipment and Maintaining it

This is a complex one. You are guaranteed that an external company will have trained and certified staff. That is not to say, however, that the staff at an in-house company is less qualified. As such, these are questions you will have to ask personally. In general, however, external companies are better trained.

Situation 4 – You Are Far from External Companies in a Remote Location

In this situation, choosing the in-house company will definitely be the most affordable. If you have to pay for an external company to come to you, it will be quite costly. In-house is definitely the better option if you’re on a budget.

Situation 5 – You Need a Real Partner to Manage Your AV Services

External companies want you to be a returning customer. As a result, they will put everything they can into providing you with the best service. An in-house company is also interested in your experience, but more in terms of making you return to the event location and not so much to their AV services. Hence, opting to go external is generally the better option.

Situation 6 – You’re on a Tight Budget

If your budget is really tight, then going for an in-house company is much more likely to be cheaper. However, you should always consider the value for money. If you won’t be happy with the service you receive and it ruins your event, it could end up costing you far more in the long run.

As you can see, the choices are quite complex and only you can decide which option is right.

Guest Author: Lolita Di

On the DISPATCH: Headlines  Local  Opinion

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- Outside contributors to the Dispatch are always welcome to offer their unique voices, contradictory opinions or presentation of information not included on the site.

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