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Published On: Wed, Jun 22nd, 2016

Five Types of Collaboration Tools for Your Business

Collaborating with your team members can be difficult, especially if everyone has different styles of completing projects and working. It is best to make sure everybody understands what is going on before beginning any kind of group collaboration. Make sure that you assign tasks to your team members and follow up with them throughout the project process, ensuring that everyone doesn’t feel left out of place.

However, making sure that everyone stays in the loop can be tricky, especially if you are working with a large number of coworkers, according to No Jitter. You could use an online collaboration tool, but how do you know which tool to use when there are so many options? Read these five types of collaboration tools for your business to decide which tool or suite is right for you.

 

  • The To-Do List
 photo/ ClkerFreeVectorImages via Pixabay.com

photo/ ClkerFreeVectorImages via Pixabay.com

When it comes to basic productivity tools, it’s hard to go wrong with the simplest of them all. Of course, we’re talking about the to-do list, which can be made on pretty much anything. All you need is a piece of paper and a pen, and you’re good to go. You might even use a napkin if you’re in a pinch. Thankfully, modern developments have created upgraded versions of this tool that you can install on your desktop or laptop computer. You can even download apps for your phone or tablet to keep everything you have to do in one place.

 

  • The Kanban Chart

This solution was created back in the 1940s, modeled after the system used by Japanese supermarkets when it came to stocking their shelves each and every day. The word “kanban” comes from the Japanese word for “card,” according to Leankit. It also refers to how employees would pass cards to each other to signal that they were done with their task and that it was the next person’s turn to carry out their responsibilities. Despite its origins and age, this method continues to be a compelling choice for many productivity enthusiasts to this day. One of the most popular versions of this productivity tool comes in the form of Trello, which allows you to easily create cards, move them from one list to another, and archive them when you’re done with them.

 

  • The Social Network

While it may not seem like the most conducive platform for getting work done, the capabilities of social networks may surprise you. Certain networks, such as Facebook, now allow you to create groups, where you can upload files, post group messages, and schedule events, among other things. The biggest drawback to this is most definitely the ease in which you can get distracted by all sorts of media from your personal feed. If you do decide to go this route, make sure you choose only the people with the most self-restraint to join you on the social network for business purposes.

 

  • Video Conferencing Apps

 

When it comes to adding a personal touch to your group discussions, it can be hard to take things out of context if you are relying only on text. That’s why apps that allow you to hold online conversations while seeing and hearing the person on the other end have become so popular in recent years. Since you can see everything, from their facial expressions, to their body language, and even the types of clothes they decided to wear, it’s harder to miss signals about what the other person is trying to tell you.

If you are looking for collaboration apps for IT, this might be your best bet. If you are unsure of where to look for your video conferencing app, providers such as Blue Jeans may be able to provide software and hardware that you will need for your digital conferencing needs.

 

  • The All-in-One Collaboration Tool

Now, most of these kinds of tools come with a hefty price tag, particularly if you’re eyeing premium versions. However, there are a number of these that allow you to try them out for free for a limited time. Some even operate on a freemium model, where you can still use the basic functionalities of the app, just without all of the added perks of being a paid subscriber to the service. They have the ability to combine all of the benefits of the other tools mentioned in this list while keeping them all in one convenient place.

Now you’re ready to start working on that group project! You will no longer need to worry about lack of communication between team members during projects, since these apps allow for seamless teamwork and communication. Whether you need a simple to-do list or need an app that will help you organize the various stages of your group project, this guide gives you the information you need to begin collaborating. From video conferencing apps to social networks to all-in-one collaboration tools, there are plenty of options for you and your colleagues to finish up that last minute project. Simply choose one of these online collaboration tools and start working!

Author: Marry Clark

Marry Clark is a ghost writer, curator, literature geek and author. She has several journals, articles and papers to her name. Writing is her passion. She writes about mostly all genres. She resides in Hoboken, Hudson County in New Jersey.

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  1. Marcie says:

    Great post. Very interesting.

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